Schedule of Miscellaneous Fees
Item
Description
Fee Amount
Unit of Measure
General Fees
ACH Return
Charged when money is returned due to an incorrect routing or account number
$95
Per Occurrence
ACH Unauthorized Return Fee
Charged when a payment is returned because the receiving bank or the receiving company has indicated the transaction was not authorized or approved for collection
$25
Per Occurrence
Amended Tax Returns
A change is required to correct a tax filing
$300
Per Return
Bank Fee Notification Change
Charged for incorrect bank account information associated with a specific payment (Client or employee)
$75
Per Occurrence
Benefits EDI Connections
Maintenance fee for Benefits EDI Connection
$75
Per Connection Per Month
Check Copy
Client requests a copy of a check
$50
Per Check
Checks Cleared Early
Client is cashed prior to the effective check date
$50
Per Occurrence
Check Signing
Charged to keep the client's signature on file and use on a check
$100
One Time Fee
Check Logo
Charged to add the client's company logo to a check
$100
One Time Fee
Direct Deposit Recall Fee
Client requests recall of direct deposit more than 5 business days after check date
$250
Per Occurrence
Direct Deposit Reversal
Client requests a direct deposit be reversed
$75
Per Occurrence
Early Termination Fee
Applied when a client ends their Tesseon agreement without providing the required 30 days' advance written notice.
$500
Per FEIN
EFT Trace Fee
Client requests trace of electronic funds transfer (EFT)
$50
Per Occurrence
Electronic General Ledger
Maintenance fee for EGL integration
$50
Per Month
Envelopes
Charged when purchasing from vendor
$75
600 Envelopes
Envelopes
Charged when purchasing from vendor
$100
1,200 Envelopes
Envelopes
Charged when purchasing from vendor
$125
1,800 Envelopes
Envelopes
Charged when purchasing from vendor
$150
2,400 Envelopes
Envelopes
Charged when purchasing from vendor
$175
3,000 Envelopes
Envelopes
Charged when purchasing from vendor
$300
6,000 Envelopes
Expedited Clock Shipping Fee
Charged when client requested expedited shipping of time clock
Varies
Per Parcel
Extended Paycor Client Access
Applied when a client chooses to keep Paycor access after ending Tesseon payroll services. Billed monthly via ACH.
$500
Per FEIN/Per Month
Late Payment Fee
Charged for late payment on an invoice
$30
Per Occurrence
Late Processing Fee
Charged for processing payroll 1 business day before check date or 2 business days before check date but after 3PM local time based on Client's billing address
$100
Per Process
Non-sufficient Funds – Service Fees Auto Debit Fee
*
$250
Per Occurrence
Non-sufficient Funds – Payroll Funding
Charged when the Client's impound for payroll liabilities is returned
$250
Per Occurrence
Non-sufficient Funds – Tax Funding
Charged when the Client's impound for tax liabilities is returned
$250
Per Occurrence
Off-Cycle Pay Run
Any payroll run outside of the client's normal payroll frequency
$99
Per Off-Cycle Payrun
One-Time Additional Report
Client requests a payroll and or tax report from 1 to 7 years or request employee reports through file drop
$1,500
Per Occurrence
Pay Run Adjustment
Client requests a correction to a completed pay run and processes an adjustment run
$150
Per Occurrence
Reopen Book Fee
Client requests an additional pay run or adjustment after their last pay run of the year
$1000
Per Occurrence
Returned Clock Restocking Fee
Charged when the Client does not return a rented clock
$100
Per Clock
Rollback
Client needs to make a payroll correction that requires the pay run to be reversed and resubmitted
$200
Per Occurrence
Same Day ACH
The Client's check date is the same date as the day they process payroll
$350 + $5/Check
Per Processing
Stop Payment
Client requests to stop payment on a check. Note: All checks are automatically stopped after 180 days if not cashed.
$50
Per Occurrence
Tax Code Missing Account Number
Client does not provide a tax account number for filing and paying taxes on their behalf
$100
Per Occurrence
Tax Exception Filing Fee
Charged when an exception is required to successfully file an original tax return due to client tax correction. Any penalties, interest or other fees the taxing jurisdiction imposes are not covered by this charge and the client is responsible for paying those fees.
$300
Per Return
Tax ID Registration Fee
Client requests registration for new or missing State Withholding, Unemployment, Paid Family Leave, and Local Account numbers on their behalf.
$450
Per Tax Authority
Undo Payrun Submission
$175
Per Occurence
Wire Fees
Charged to wire funds instead of using ACH
$75
Per Occurrence
Additional State Tax Authorities
Additional State Tax Authorities
More than one state taxing jurisdiction when running a payroll
$5
Per State/Per Month
Zero Tax Activity
Has an active tax jurisdiction with zero dollars of activity during a quarter
$100
Per Occurrence/Quarter
Delivery Fees
Delivery-Courier
Package/item send via mail
$30
Per Parcel
Delivery-Direct Meter & Mail
Package/item send via mail
$2.50
Per Envelope
Delivery-Mail
Package/item send via mail
$7
Per Parcel
Delivery-UPS Ground
Package/item send via mail
$38
Per Parcel
Delivery-UPS 2 Day AM
Package/item send via mail
$38
Per Parcel
Delivery-UPS Blue Two Days
Package/item send via mail
$38
Per Parcel
Delivery-UPS Next Day Saver
Package/item send via mail
$45
Per Parcel
Delivery-UPS Red Next Day
Package/item send via mail
$45
Per Parcel
Delivery-UPS Shipping Reconciliation
Charged when additional delivery charges are added to a package
Varies
Monthly
Split Packaging
Charged when delivery is split into multiple shipping destinations
$50
Per Split
Year-End Fees
1099 Data Download
Charged when 1099 data summary is downloaded
$200
Per Download
1099 Printed Forms
Client receives printed copies of employee 1099 forms
$6
Per 1099
ACA 1095-C Printed Forms
Payroll Client receives printed copies of employee 1095-C forms
$6
Per 1095-C
Hold Books Open Fee
Client requests book be held open at year end
$250
Per Occurrence
Reopen Books Fee
Applied when any additional payrolls are processed after the client's last scheduled payroll of the year if the client has not requested to hold their books open by the due date
$750
Per Occurrence
W-2 Correction
A change is required on a W2 after they have been printed and mailed
$200
Per W2
W-2 Printed Forms
Client receives printed copies of employee W-2 forms
$6
Per W2
W-2/1099 Reprint / Regeneration
Client requests a reprint or regeneration of a W2/1099
$50
Per W2/1099
Year End Fees – Client
Client requests W2s at the time they are leaving
$150 + Contracted W2 and Base rate per client ID
Per Client ID
Year End Fees – Lost Client
Client has closed their account and later requests Year End services
$150 + Contracted W2 and Base rate per client ID
Per Client ID
All Items and fees in the above table are subject to change as determined by Tesseon